Inside Content Central you can create documents using PDF-based electronic forms. Documents and other files can be captured from document scanners, network folders, e-mail accounts, or user interaction. Content Central converts scanned images into fully searchable PDF files, and all documents can be retrieved using content keywords and other index information based on the type of document. Integrated e-mail and fax tools allow you and your team to distribute documents without requiring external software. A powerful workflow engine can manage your information behind the scenes based on system events or schedules.
Best of all, you receive every feature for one affordable price, paying only by the number of users required; there aren’t any confusing add-on modules to worry about.
Built into Content Central is a powerful approval-processing engine, giving you the ability to define an unlimited number of approval processes. These electronic processes let you easily manage the stages of a document’s life cycle by automatically moving them along workflow paths that you define.
Members of approval processes either approve or reject documents that arrive in their Approval Queue. The administrative Approval Queue lets managers view documents at all stages and provides the ability to approve, reject, and remove any documents in view.
Bring documents from a meeting directly into Microsoft Office so they can be updated. Quickly route revised documents to other team members for review and feedback. Make notes and collaborate electronically, or check documents out so they can’t be edited by others. Easily review the history of each document to audit any changes, and roll back to a previous version when necessary. When you’re ready, send the documents out for approval by the team.
No matter what you want to accomplish with your documents, Content Central’s workflow engine will fly through it. This workhorse has been fine-tuned for power and performance, and it’s capable of handling the heaviest loads with speed. Boasting an immense library of rules, including the ability to make your own rules, absolutely anything is possible.
Take advantage of decision-based routing that can evaluate properties and formulas on the fly. Send an email to a customer when an order is fulfilled, generate a weekly report on the sales numbers, or even call the boss’s cell phone when an important contract is waiting for his approval. Combined with its built-in integration with other systems, the possibilities are endless.